Main Duties and Responsibilities
To provide a comprehensive and flexible contract administration service to the contract. To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions. To liaise daily with client representatives and support the contract manager
Key Responsibilities
• To administer all financial and commercial aspects of the contracts.
• To assist in the production of supporting financial information.
• To maintain and update both manual and computer records relating to areas of which Integral are responsible.
• To prepare and issue predefined reports, which form part of the contracts and customers requirement.
• To administer quality management system documentation and ensure compliance.
• Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.
• Correspondence and filing
• Minutes of meetings
• Preparation of reports and documentation
• Updating of electronic records
• Material ordering and administration
• Subcontractor’s administration
• Raising purchase orders and ensuring that purchase orders are updated when changes required.
• Production of valuations and presentation of results
• Production of short-range plan information
• Quote logging and processing
• Collating timesheets from engineers, chasing and checking quality of data
• Contract set-up (PPM / System support)
• Application billing preparation
• Contract escalation process
Experience and Qualifications
• Proficient IT skills including MS Word, MS Excel and MS PowerPoint
• Comfortable with data analysis and numerical reasoning
• Working towards, or have gained, a recognised finance qualification(preferably AAT)
• Excellent knowledge and use of Microsoft Excel
• Previous administration experience
• Excellent computer and I.T competencies
• Excellent written and verbal communication
• Good knowledge of ISO90001 principles
• Ability to prioritise workload and manage several tasks concurrently