EMEA Project Manager - MEP

JOB TITLE: EMEA PROJECT MANAGER

REPORTS INTO: EMEA ASSET MANAGER

ABOUT THE ROLE:

The EMEA Project Manager will report to the EMEA Asset Manager working within the facilities management function of one of JLL’s key Client portfolios across EMEA.

The EMEA Project Manager is responsible for delivery of all Project works across the EMEA portfolio and supporting local teams. They will be the primary point of contact in relation to all project works i.e., future phases that come online, to support any FM related project works, MEP asset upgrades, Life Cycle asset management and Office Service’s projects. Ensuring the smooth running of our facilities service while providing exceptional customer experience within our Client sites.

KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO :

• Ensure feasibility along with technical due diligence of the development of all new project business cases.
• Oversee any RFPs process from conception to awarding works for project services.
• Support in the design stage of the project, review of drawings, Technical Submittals and provide recommendations where applicable to the client.
• Chair any project stakeholder meetings and provide any necessary updates.
• Chair weekly coordination meetings with MEP subcontractors, Design Teams, Plant and Equipment Vendors and Supply Partners.
• Hold responsibility for activities of external advisors and contractors including management of their appointment.
• Ensure appropriate risk management strategies and methods are in place to control all elements of Project work.
• Conduct risk assessments and follow safety protocols, keeping up to date with latest legislation and trends relevant to project management.
• Identify technical risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.
• Review and sign off of risk assessments and method statements for works undertaken. Following Permit to Work procedures.
• Ensure appropriate programme and project management disciplines are in place to ensure delivery of plan against agreed performance measures.
• Ensure Project specific Service Level Agreements (SLA) and Key Performance Indicators (KPI) are met.
• Determine an appropriate schedule of works for each scheme, liaising with the wider Operations team to ensure effective client engagement.
• Overall financial responsibility to manage project costs against budget throughout your project, including cost reviews, value engineering, and cost saving initiatives to increase client value.

• Communicate regularly and effectively with stakeholders in order to maintain and develop excellent professional working relationships.
• Deliver accurate and quality project progress reports against the agreed cost plan.
• Work with the internal Task system to keep track of all requested Project work and close out actions according to Service Level Agreements.
• Assist the EMEA Asset Manager in the development of the Annual EMEA Projects Management budget.
• Develop checklist/procedures for project handovers creating “soft landing”. Smooth transition from PM to FM as much as possible within the role.
• Liaise and collaborate with the Finance team to consolidate budgets for allocated and planned projects.
• Work as part of the sustainability drive to reduce utility consumption across the site.
• Make recommendations to leverage innovations whilst utilising technologies for the Client where required to improve site performance.

WORKING LIFE:

• On a daily basis you will be working from our Dublin site with the view to traveling across the EMEA sites where required.
• The main business language spoken in our offices is English. Knowledge of English is essential.
• The role will be structured on a shift basis over a 5-day week.
• On occasion you may be required to work weekends, late shifts, or bank holidays that will be arranged in advance and in accordance with the rota.
• On occasion you will be required to be on call 24 hours a day in rotation with your colleagues.
• On occasion you will be required to attend emergency call outs to ensure business continuity.
• You may be required to work within another site on the contract within the same campus to cover team times off or as a change to the team on a permanent basis.

ABOUT YOU:

• Relevant engineering, building services or project management qualification.
• You have 4+ years’ experience in a similar role within Building Management & Facilities.
• Strong knowledge of Building Management Systems and Building Systems, particularly mechanical and electrical systems.
• Can demonstrate technical, effective interpersonal and commercial skills necessary to deliver Projects.
• An excellent communicator with the ability to build strong working relationships with stakeholders.
• Strong organisational skills taking a methodical and proactive approach.
• Have a strong sense of ownership and accountability, and thrive in a fast paced environment
• Ability to work in a dynamic environment with opportunity to manage your own priorities and deadlines.
• You can meet tight deadlines and work efficiently and collaboratively as part of a team to deliver projects with professionalism and service focused approach.
• PSCS certification or equivalent is desirable.
• Must be proficient in MS Office.
• Knowledge of 3D/BIM technologies.