Contract Support Administrator
The Role
To provide a comprehensive and flexible contract administration service to the contract. To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions. To liaise daily with client representatives and
support the contract managers
Main Duties & Responsibilities
• To administer all financial and commercial aspects of the contracts.
• To assist in the production of supporting financial information.
• To maintain and update both manual and computer records relating to areas of which Integral are responsible.
• To prepare and issue predefined reports, which form part of the contracts and customers requirement.
• To administer quality management system documentation and ensure compliance.
• Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.
To undertake general office duties relating to the contract including but not limited to:
• Correspondence and filing
• Minutes of meetings
• Preparation of reports and documentation
• Updating of electronic records
• Material ordering and administration
• Subcontractor’s administration
• Raising purchase orders and ensuring that purchase orders are updated when changes required.
• Production of valuations and presentation of results
• Production of short-range plan information
• Quote logging and processing
• Collating timesheets from engineers, chasing and checking quality of data
• Contract set-up (PPM / System support)
• Application billing preparation
• Contract escalation process
• To support, arrange for and undertake the training of staff as and when required.
• To enable full auditable trails with for example but not limited to Invoices, timesheets, material orders and goods received notes
• To be responsible for the commercial support on the contract through to final account.
• Provide help desk duties when required.
• Provide any other reasonable duties associated with the effective running and administration of contract
Experience
• Proficient IT skills including MS Word, MS Excel and MS PowerPoint
• Comfortable with data analysis and numerical reasoning
• Working towards, or have gained, a recognised finance qualification (preferably AAT)
• Excellent knowledge and use of Microsoft Excel
• Previous administration experience
• Excellent computer and I.T competencies
• Excellent written and verbal communication
• Good knowledge of ISO90001 principles
• Ability to prioritise workload and manage several tasks concurrently
Core Hours: Monday - Friday 8:00am - 17:00pm
Office based position - London Blackfriars